The following is a summary of the unofficial meeting minutes. The official minutes will be on the agenda for the January 27, 2025 Regular Board Meeting. The full text of the official approved minutes of meetings are on file in the District Office, 27250 MN HWY 4, Grove City, Minnesota, and are also available on the school district’s website, www.acgc.k12.mn.us.
Board of Education Independent School District #2396
The Reorganizational Meeting of the School Board of Independent School District #2396, Grove City, MN, was held on Tuesday, January 7, 2025 in the District Office Board Room in Grove City.
Members Present: Blom, C. Buer, R. Buer, Lilleberg, Morrison, Stafford
Members Absent: Smith
Administration Present: Fordyce, Hagen, Lynk
Visitors Present: 1
The meeting was called to order by Lilleberg at 7:00am.
All votes were 6-0-0 unless otherwise noted
Swearing in of New Members (Ceremonial)
David Blom and Ryan Buer were ceremonially sworn in. Lilleberg, Blom, and R. Buer had already officially signed their Oaths of Office previous to the meeting.
Election of Officers
Jeanna Lilleberg was elected Board Chair by acclamation.
Megan Morrison was elected Board Vice Chair by acclamation
Christine Buer was elected Board Clerk by acclamation
Scott Stafford was elected Board Treasurer by acclamation
Business
Summary of Superintendent Evaluation from December 12, 2024 Regular Meeting
Through the past year, Supt. Lynk has demonstrated Developing to Effective characteristics in each of these areas: School District Finances, Communications and Community Relations, and School District Operations. Areas we as a Board would like to see growth in are Communications and Community Relations in a consistent, clear, and timely manner. School District Operations was the area of greatest strength.
Approved designating Home State Bank of Cosmos, Harvest Bank, Grove Bank, Minnesota Valley Investments and MSDLAF as the official school depositories.
Approved the West Central Tribune as the official school newspaper.
Approved the 4th Monday of the month at 6:00pm in Grove City for the Regular Meeting of the ACGC School Board with the exception of May which will be the 3rd Monday. If inclement weather or other unforeseen circumstances postpone the meeting, the meeting will take place the following day at the same time in the same location. Exceptions for meeting locations were approved for the April meeting to be in Cosmos and the September meeting Atwater.
Meeting Dates:
January 27, 2025-Grove City
February 24, 2025-Grove City
March 24, 2025-Grove City
April 28, 2025-Cosmos
May 19, 2025 (3rd Monday)-Grove City
June 23, 2025-Grove City
July 28, 2025-Grove City
August 25, 2025-Grove City
September 22, 2025-Atwater
October 27, 2025-Grove City
November 24, 2025-Grove City
December 22, 2025-Grove City
Approved the annual salary for board chair at $500.00 and clerk at $400.00.
Approved the board salary at $100.00 per Regular Board Meeting, $50.00 per Committee and/or Work Session Meeting, and $100.00 per day for MSBA/MREA workshops and all day work sessions.
Authorized the superintendent and business manager to invest available funds and initiate electronic transfers according to cash flow needs.
Approved Lilleberg, C. Buer, and Stafford as signatures on ACGC Bank Accounts and the use of facsimile signatures of board chair, clerk and treasurer on district checks.
Authorized Superintendent or Business Manager to lease, purchase, and contract for goods and services within the budget as approved by the board.
Designated the superintendent and the board chair as the legal contact for the school district.
Delegated authority to the Superintendent and Business Manager to make electronic transfers and serve as signers on bank/investment accounts.
Board Committee Assignments for 2025 as assigned by Board Chair
Negotiations/HR: C. Buer, R. Buer, Stafford
Facilities: Blom, R. Buer, Stafford
Transportation: C. Buer, Morrison, Smith
Finance and Banking: Blom, Lilleberg, Stafford
Policies: C. Buer, Morrison, Smith
Board Representatives for 2025
Minnesota State High School League: Blom
Minnesota School Boards Association: Lilleberg
Legislative Liaison: Smith
District Advisory Committee: Lilleberg
Community Education: Blom
Board Comments
Supt. Lynk shared updates for the Facilities Committee, 4 Day School Week Application and surveying staff, parents, students, and community members, and writing summaries of the unapproved minutes of board meetings to be placed on the website.
Member Stafford asked about adding a student representative to the board.
Chair Lilleberg shared the itinerary for the MSBA Leadership Conference on January 16-17, shared that Morrison will be the mentor for Blom and Stafford the mentor for R. Buer, and discussed the possibility of adding a District Level Admin. Asst./Communications Director for the district.
Meeting was adjourned at 9:05am